Before the tenant intake
CAM audit document-preparation checklist
Gather the source documents and useful timing context before you start. Keeping the complete lease beside the complete CAM reconciliation makes it easier to identify what is present, what is missing, and which questions need follow-up.
Gather the source record
Start with complete documents, not isolated pages
This is a general preparation checklist. Collect what you have and keep each item with its related pages or supporting records; you do not need to create a new record just to use this list.
Lease materials
Collect the documents that describe the charge terms and review process.
- The complete current lease, including every page and any renewal, amendment, side letter, exhibit, addendum, or referenced schedule that belongs with it.
- Sections defining CAM, operating expenses, tenant share, allocation methods, exclusions, caps, administrative fees, or other charge terms.
- Audit, records-access, notice, objection, or response provisions, along with the delivery instructions and deadlines stated in the documents.
CAM reconciliation materials
Collect the statement or invoice and the records that show how its figures were assembled.
- The complete CAM reconciliation, statement, or invoice for the period you want to review, including pages that explain totals or adjustments.
- Line-item schedules, allocation or denominator schedules, occupancy calculations, and any budget or comparison-period detail provided with the reconciliation.
- Available invoices, contracts, general-ledger detail, workpapers, service records, or other supporting records referenced by the statement.
Add useful context
Note the period, property, and any deadline
These details help keep the document set organized and make it clear which records belong to the same comparison.
- The property address, tenant or suite identifier, and the reconciliation period covered by the documents.
- The date the statement or invoice was received, any response or objection deadline, and the correspondence that supplied or discussed it.
- Monthly estimates or billings, payment records, prior-year statements, or budgets that help keep the comparison periods clear.
General information, not legal advice
This checklist is general informational preparation only. It does not interpret a particular lease, determine whether a charge is allowable, or promise an audit or review result. The lease, reconciliation, and supporting records remain the source documents for your own follow-up.